This guide will walk you through the steps to create and manage your vendors within Invoiced, ensuring a smooth and efficient process for handling your accounts payable.
Navigate to the Vendors section within your Invoiced dashboard. This area is dedicated to managing all your vendor-related information.
Click on the Add Vendor button. You will be prompted to fill in details about your vendor, including:
- Vendor Name: The official name of the vendor's business.
- Contact Information: Include email, phone number, and address. This information is crucial for sending payments and communicating with the vendor.
- Payment Terms: Specify the payment terms agreed upon with the vendor, such as net 30 days.
- Payment Methods: Select the preferred payment method for the vendor, such as ACH, check, or credit card.
After entering all necessary details, click Save to add the vendor to your account. The vendor will now appear in your Vendors list, and you can start processing invoices and payments for them.
To view details on a specific vendor, simply click on their name in the Vendors list. Here you can see all relevant information, including contact details, payment terms, and transaction history.
If you need to update a vendor's details, click on the Edit button within the vendor's profile. Make any necessary changes and click Save to update the information.
Should you need to remove a vendor from your account, you can do so by selecting the vendor and clicking on the Delete button. Please note that this action may not be reversible, and you should ensure all transactions with the vendor are complete before removal.
- Regularly Update Vendor Information: Keep vendor contact details and payment information up to date to avoid payment delays or miscommunication.
- Set Clear Payment Terms: Establish and maintain clear payment terms with each vendor to ensure timely payments and maintain good vendor relationships.
- Monitor Vendor Performance: Keep track of vendor performance, including the quality of goods or services and adherence to delivery schedules. This can help you make informed decisions about continuing or adjusting your vendor relationships.
Invoiced makes it easy to add, manage, and maintain vendor relationships, enabling your business to run more smoothly and efficiently. By following these steps and best practices, you can ensure a seamless process for managing your accounts payable.