Invoiced's A/P Inbox feature revolutionizes the way accounts payable teams manage their communication and invoice submissions. This centralized email inbox streamlines the process of receiving invoices and handling payment status inquiries directly within the Invoiced platform. This documentation guides you through effectively using the A/P Inbox feature, ensuring your accounts payable operations run smoothly and efficiently.
The A/P Inbox provides a dedicated email address to which vendors can send invoices and payment inquiries. This feature ensures that all accounts payable communications are centralized, making it easier for your team to manage and respond to vendor communications efficiently.
- Centralization: Keeps all accounts payable communications in one place, reducing the risk of lost or overlooked emails.
- Efficiency: Streamlines the invoice submission process, allowing for quicker processing and payment.
- Accessibility: Enables accounts payable teams to view and respond to emails directly within the Invoiced application, enhancing productivity.
- Log into your Invoiced account and navigate to the Settings section.
- Locate and select the A/P Inbox option to configure your dedicated accounts payable email address.
- Invoiced will provide a unique email address for your A/P Inbox. This address can be customized to match your company's naming conventions, making it easily recognizable to your vendors.
- Share this email address with your vendors, instructing them to send their invoices and payment inquiries to this centralized inbox.
- Access the A/P Inbox from your Invoiced dashboard. Here, you'll see a list of all emails received at your dedicated A/P email address.
- Select an email to view its contents. Invoiced allows you to directly view attachments, such as invoices, making it easier to process them efficiently.
- Within the A/P Inbox, you can reply to emails, facilitating direct communication with your vendors from within the platform.
- For inquiries related to payment status or invoice details, you can provide timely responses, enhancing your vendor relationships.
- For emails containing invoice attachments, you can directly initiate the invoice processing workflow within Invoiced. This integration streamlines the transition from invoice receipt to payment processing.
- Regular Monitoring: Ensure that your accounts payable team regularly checks the A/P Inbox for new submissions and inquiries to maintain timely processing.
- Vendor Communication: Clearly communicate the A/P Inbox email address to your vendors, specifying it as the preferred method for invoice submissions and inquiries.
- Training: Provide training for your accounts payable team on managing and responding to emails within the A/P Inbox to ensure consistent and efficient communication.
- Security Awareness: Educate your team on security best practices to prevent phishing or fraudulent invoice submissions through the A/P Inbox.
The A/P Inbox feature in Invoiced is designed to centralize and simplify the management of accounts payable communications. By leveraging this feature, you can enhance the efficiency of your invoice processing and maintain strong, responsive relationships with your vendors.